Title:                                 Facilities Booking Coordinator

 

Qualifications:             

Bachelor’s Degree or 2-3 years of administrative experience

Computer/Internet and Microsoft Office experience necessary

Effective communication skills, both verbal and written

Exceptional customer service and interpersonal skills

Proven organizational, planning and prioritizing with accuracy and thoroughness on a consistent and timely basis

Demonstrated skills in problem solving

Hold all confidential information in trust and strict confidence

 

Reports to:                     Director of Facilities

 

Job Goal:          To work with BPS Administration, school staff, organizations, user groups and the public to manage the facility rental process for all Barnstable School Facilities to include invoicing, receivables, coordination of staff and equipment.

 

Performance Responsibilities:

• Overseeing the rental and use of all Barnstable Public School facilities
• Communicate with all user groups regarding the Guidelines and Procedures for the rental of facilities
• Maintain facility/room database in the Master Library software system
• Schedule and facilitate walk-through of facility if requested by user group
• Review facility rental applications, confirm liability insurance and other required documents, and process permits
• Provide invoices and collect fees for rental of facilities
• Process Revenue Payover forms
• Schedule stadium lights for school and permitted events
• Provide for proper personnel to be present at facility during rental
• Provide for proper equipment and set up as requested by user group
• Assist in reviewing and updating policies and manuals for rentals of facilities
• Provide facility use data as requested by the Director of Facilities
• Other duties and projects as assigned by the Director or Deputy Director of Facilities

Terms of Employment:            Year-round – Full time (40 hours per week), Unaffiliated

Salary:                                     Based on experience

 

Posted until filled